CRN Terms of Service
Effective Date: August 9, 2026
Last Updated: August 9, 2026
1. Acceptance of Terms
These Terms of Service (“Terms”) govern your access to and use of The College Roster Network (“CRN,” “we,” “us,” or “our”), including the CRN website, applications, databases, recruiting tools, artificial intelligence features, Opportunity Center, Message Blast, connected-email functionality, recommendations, and related services (collectively, the “Service”).
By creating a CRN account, accessing the Service, or using CRN, you agree to these Terms.
If you do not agree to these Terms, do not use the Service.
2. Eligibility and Minors
You must be at least 13 years old to create or use a CRN account.
Children under 13 may not use CRN.
If you are under the legal age of majority where you live, you may use CRN only with the permission and involvement of a parent or legal guardian where required.
A parent or legal guardian who permits a minor to use CRN is responsible for supervising the minor's use of the Service where appropriate.
3. Description of CRN
CRN provides technology designed to help student-athletes navigate and organize the college recruiting process.
Features may include:
- Athlete recruiting profiles
- College information
- Athletic program information
- Coach information
- Coach contact information
- Roster information
- Opportunity Scores
- Recruiting recommendations
- Suggested next actions
- Opportunity Center
- Recruiting dashboards
- School search
- AI Advisor
- Recruiting email drafting
- Gmail connections
- Microsoft Outlook and Microsoft 365 connections
- Message Blast
- Recruiting communication history
- Camps
- Recruiting questionnaires
- Notifications
- Other recruiting tools and resources
CRN may add, modify, limit, or discontinue features as the Service evolves.
4. CRN Is Not a College or Recruiting Decision-Maker
CRN is a technology platform.
CRN is not:
- A college or university
- An admissions office
- An athletic department
- A coach
- A scholarship provider
- The NCAA
- The NAIA
- The NJCAA
- A conference
- A university compliance office
CRN does not make recruiting, admissions, scholarship, roster, eligibility, or playing-time decisions on behalf of colleges or athletic programs.
5. User Accounts
You are responsible for:
- Providing accurate account information
- Maintaining the confidentiality and security of your account
- Keeping your account information current
- Protecting authentication credentials
- Activity conducted through your account
- Notifying CRN if you believe your account has been compromised
You may not access another person's account without authorization.
6. Athlete Profile Information
Users are responsible for the accuracy of information they provide through CRN.
This may include:
- Name
- Graduation year
- Sport
- Position
- Athletic history
- Club or team information
- Academic information
- GPA
- Standardized test scores
- Height and weight
- Athletic measurements
- Highlight-film links
- Recruiting preferences
- Availability
- Injury information voluntarily provided
- Communication history
- Other recruiting information
CRN may rely on this information when generating:
- Opportunity Scores
- Recommendations
- Recruiting actions
- AI assistance
- Email drafts
- School matches
Incorrect or incomplete information may produce inaccurate results.
7. College and Recruiting Data
CRN may provide information regarding:
- Colleges
- Athletic programs
- Coaching staffs
- Coach contact information
- Rosters
- Camps
- Recruiting questionnaires
- Conferences
- Divisions
- Other recruiting resources
This information may originate from public or official third-party sources.
Coaching staffs, emails, phone numbers, rosters, program information, and recruiting needs may change without notice.
Although CRN works to verify and maintain useful recruiting information, CRN does not guarantee that all third-party information will always be accurate, complete, or current.
8. Opportunity Scores and Recruiting Recommendations
CRN may provide:
- Opportunity Scores
- School rankings
- Recruiting recommendations
- Roster-fit assessments
- Suggested next actions
- Recruiting intelligence
- Other automated or AI-assisted analysis
These features are informational tools.
They are not guarantees or promises.
CRN does not guarantee:
- Recruitment
- Coach interest
- Coach responses
- Admission
- Scholarships
- Offers
- Roster positions
- Playing time
- Athletic eligibility
- Camp invitations
- Professional opportunities
- Any specific recruiting result
Users should exercise independent judgment when making recruiting decisions.
9. Artificial Intelligence
CRN may provide artificial intelligence-assisted:
- Recommendations
- Analysis
- Drafts
- Explanations
- Summaries
- Suggested next actions
- Recruiting communications
AI-generated output may contain errors, omissions, outdated information, or unsuitable suggestions.
Users are responsible for reviewing important AI-generated content before relying on it.
CRN's AI does not make recruiting, admissions, scholarship, roster, or coaching decisions on behalf of colleges.
Where users authorize connected-email access, CRN may use relevant recruiting communication context to personalize user-facing recruiting assistance and drafts as described in the Privacy Policy.
10. Connected Gmail, Outlook, and Microsoft Accounts
Users may voluntarily connect supported Gmail, Outlook, or Microsoft 365 accounts.
By connecting an account, you authorize CRN to use the permissions you expressly approve for the purposes disclosed in the Service and Privacy Policy.
Depending on the permissions granted, connected-email functionality may allow CRN to:
- Identify the connected account
- Send recruiting communications that you initiate
- Read relevant mailbox information
- Use relevant communication context to personalize recruiting drafts
- Identify coach replies
- Detect delivery failures
- Detect bounced emails
- Identify automated responses
- Maintain recruiting communication history
- Improve recruiting follow-up recommendations
- Improve recruiting contact accuracy
Depending on the permissions granted to CRN through the applicable provider, CRN may technically be capable of accessing messages throughout the connected mailbox.
CRN limits its use of that access to the recruiting functionality described in the Privacy Policy.
Connecting a mailbox is optional.
Users may disconnect supported connected accounts where that functionality is available.
11. Review and Approval of Recruiting Communications
Users are responsible for reviewing recruiting communications before sending them.
Before sending through CRN, users should review:
- Recipient
- School or program
- Subject
- Message body
- Personal information
- Academic information
- Athletic information
- Links
- Videos
- Other information included in the message
AI-generated drafts are suggestions and should not be assumed to be accurate without review.
CRN does not automatically guarantee the accuracy or appropriateness of generated communications.
12. Message Blast
Message Blast may allow users to create and send personalized recruiting communications to multiple programs.
CRN is designed to send each personalized communication separately rather than exposing unrelated recipients through a shared recipient list.
Users may not use Message Blast or other CRN communication functionality to send:
- Spam
- Harassment
- Deceptive communications
- Illegal content
- Unrelated commercial advertising
- Abusive communications
- Fraudulent communications
- Communications that violate applicable law
- Communications that violate applicable email-provider policies
CRN may limit, suspend, or disable sending functionality when reasonably necessary to protect:
- Users
- Recipients
- Deliverability
- Third-party providers
- CRN infrastructure
- The integrity of the Service
13. Email Delivery and Coach Responses
CRN cannot guarantee that a recruiting email will:
- Be delivered
- Avoid spam filtering
- Be opened
- Be read
- Receive a response
- Produce recruiting interest
- Produce any particular recruiting result
Email providers, receiving institutions, and recipients control systems outside CRN.
CRN may process delivery failures, bounce information, automated responses, or other relevant communication information to improve recruiting functionality and recruiting-contact accuracy.
14. Recruiting, Eligibility, and Compliance
CRN does not provide official:
- Legal advice
- NCAA eligibility determinations
- NAIA eligibility determinations
- NJCAA eligibility determinations
- Conference compliance determinations
- University compliance determinations
- Admissions advice
- Immigration advice
- Tax advice
- Medical advice
Users remain responsible for complying with applicable recruiting, eligibility, transfer, amateurism, admissions, communication, and participation requirements.
Important requirements should be confirmed with the appropriate school, compliance office, governing body, parent, legal guardian, counselor, attorney, coach, or other qualified professional.
15. Acceptable Use
You may use CRN only for lawful purposes consistent with the intended recruiting functionality of the Service.
You may not:
- Access accounts without authorization
- Attempt to bypass CRN security
- Interfere with or disrupt the Service
- Upload malware or harmful code
- Use CRN for harassment
- Use CRN for fraud or deception
- Misrepresent your identity
- Intentionally submit false recruiting credentials
- Use connected email functionality to evade spam protections or provider limits
- Systematically scrape or reproduce CRN proprietary databases without authorization
- Resell CRN proprietary data without permission
- Reverse engineer protected portions of the Service except where applicable law expressly permits
- Violate third-party rights
- Violate applicable law
16. User Content
Users retain ownership of content they submit to CRN, subject to the rights reasonably necessary for CRN to provide the Service.
User content may include:
- Profile information
- Videos
- Links
- Athletic information
- Academic information
- Recruiting updates
- Written communications
- Drafts
- Other materials
You grant CRN a limited, non-exclusive license to host, store, process, reproduce, display, and use your content as reasonably necessary to:
- Operate the Service
- Secure the Service
- Personalize CRN functionality
- Provide recruiting features to you
You represent that you have the necessary rights to content submitted through your account.
17. CRN Intellectual Property
CRN retains all rights in its proprietary Service and materials, which may include:
- Software
- Designs
- Branding
- Interfaces
- Databases
- Algorithms
- Opportunity Score methodology
- Recruiting intelligence systems
- Documentation
- Original content
- Other proprietary technology
These Terms do not transfer ownership of CRN intellectual property to users.
18. Third-Party Services
CRN may integrate with or link to third-party services such as:
- Microsoft
- Colleges
- Universities
- Athletics websites
- Recruiting questionnaires
- Camp-registration providers
- Video platforms
- Other recruiting resources
Third-party services are governed by their own terms, privacy policies, and availability.
CRN does not control independently operated third-party services.
19. Free Trials, Promotional Access, and Future Paid Plans
CRN currently may provide subscription functionality through:
- Free trials
- Promotional access
- Testing access
- Other no-charge access
CRN expects to introduce paid subscriptions in the future.
Before a user is charged for a paid subscription, CRN will disclose applicable information at or before purchase, including information such as:
- Price
- Billing interval
- Included features
- Usage limits
- Renewal terms
- Cancellation terms
CRN will not charge a payment method unless the user has affirmatively agreed to a paid purchase or subscription.
If a future paid plan automatically renews, applicable renewal terms will be disclosed before purchase.
Any future refund or cancellation policy will be disclosed at or before purchase and will be subject to applicable law.
20. Suspension and Termination
CRN may restrict, suspend, or terminate access to some or all of the Service where reasonably necessary because of:
- Violation of these Terms
- Fraud
- Abuse
- Spam
- Illegal activity
- Security concerns
- Misuse of connected accounts
- Threats to CRN
- Threats to other users
- Requirements imposed by third-party providers
- Applicable legal requirements
Users may stop using CRN at any time.
Users may request account deletion as described in the Privacy Policy.
21. Service Availability
CRN relies on software, hosting providers, databases, artificial intelligence systems, email providers, college websites, and other third-party infrastructure.
The Service may occasionally be:
- Unavailable
- Delayed
- Incomplete
- Affected by third-party outages
- Affected by maintenance
- Affected by technical errors
CRN does not guarantee uninterrupted or error-free operation.
22. Changes to the Service
CRN may add, modify, limit, suspend, or discontinue features.
CRN may update:
- Recruiting databases
- Opportunity Score methodology
- AI functionality
- Communication functionality
- Pricing
- Subscription plans
- Other aspects of the Service
Where required, material changes affecting paid subscriptions or user rights will be communicated appropriately.
23. Disclaimer of Warranties
To the fullest extent permitted by applicable law, the Service is provided on an "as available" basis.
CRN does not warrant that:
- The Service will always be uninterrupted
- Recruiting information will always be current
- Coaching information will always be accurate
- AI-generated information will always be correct
- Opportunity Scores will predict real recruiting outcomes
- Coaches will respond
- Recruiting messages will always be delivered
- Users will receive recruitment
- Users will receive admission
- Users will receive scholarships
- Users will receive offers
- Users will receive roster opportunities
Nothing provided through CRN constitutes a promise of recruiting success.
24. Limitation of Liability
To the fullest extent permitted by applicable law, CRN and persons or service providers involved in operating or providing the Service will not be liable for indirect, incidental, special, consequential, exemplary, or punitive damages arising from or relating to use of the Service.
This may include damages arising from:
- Lost recruiting opportunities
- Missed communications
- Recruiting decisions
- Admissions outcomes
- Scholarship outcomes
- Roster outcomes
- Athletic opportunities
- Reliance on Opportunity Scores
- Reliance on AI-generated information
- Reliance on third-party recruiting information
- Email delivery failures
- Third-party outages
Nothing in these Terms excludes liability that applicable law does not permit to be excluded.
This section should receive professional legal review before CRN launches paid subscriptions at scale or establishes a formal operating entity.
25. Indemnification
To the extent permitted by applicable law, users are responsible for claims, losses, liabilities, or expenses arising from:
- Their unlawful misuse of CRN
- Their violation of these Terms
- Their infringement of another person's rights
- Their misuse of connected communication features
- Their unlawful or abusive recruiting communications
This provision does not limit rights or obligations that applicable law does not permit to be waived.
26. Privacy
CRN's collection and use of personal information is described in the CRN Privacy Policy.
The Privacy Policy should be reviewed together with these Terms.
The Privacy Policy is available at:
https://www.thecollegerosternetwork.com/privacy
27. Changes to These Terms
CRN may update these Terms as the Service evolves.
If changes materially affect users' rights or obligations, CRN may provide notice:
- Through the Service
- By email
- Through another reasonable method
The Last Updated date at the top indicates when these Terms were most recently revised.
28. Business Entity, Governing Law, and Future Legal Updates
CRN has not yet formed a separate LLC or corporation.
For that reason, these Terms intentionally do not claim that CRN is currently an LLC, corporation, or other registered business entity.
These Terms also do not currently establish:
- A state of incorporation
- A fictional legal entity
- Mandatory arbitration
- A specific governing-law jurisdiction
These provisions may be updated when a formal CRN operating entity is established.
CRN intends to obtain appropriate professional legal review before launching paid subscriptions at scale.
29. Contact
Questions regarding these Terms may be directed to:
The College Roster Network
Email:
support@thecollegerosternetwork.com